Netherlands Embassy Office in Minsk, Belarus

The Netherlands maintains an embassy office in Minsk as its diplomatic presence in Belarus.

The office provides an official point of contact for Dutch diplomatic representation and communication in Belarus.

Why it is called an embassy office

NetherlandsWorldwide officially identifies the mission as an embassy office rather than a full-service embassy.

This distinction matters because the office does not have a regular consular department for passports, identity cards and routine public applications.

Regional consular arrangements

The Netherlands relies on its diplomatic and consular network elsewhere in Europe for several services required by Dutch citizens living in Belarus.

The Dutch Embassy in Warsaw, Poland, is an important regional location for travel documents and certificates.

Visa representation by Germany

For Schengen and airport transit visa applications, the German Embassy in Minsk handles the relevant application arrangements for residents of Belarus.

Applicants must follow the German mission’s document requirements and appointment procedure.

Dutch nationals living in Belarus cannot apply for a regular passport or identity card at the Netherlands Embassy Office in Minsk.

They can submit an application at the Dutch Embassy in Warsaw or at a participating border municipality in the Netherlands.

Proof of legal residence in Belarus

The official passport guidance accepts several forms of evidence showing that you reside legally in Belarus.

Depending on your circumstances, this may include:

• Proof of registration with the local municipality.
• A bank statement or utility bill showing your address.
• Proof of payment of municipal taxes.
• A valid Belarusian passport or identity card if you also have Belarusian nationality.

For a child’s first Dutch passport or identity card, the birth certificate may serve as proof of legal residence.

Legalisation of Belarusian documents

Birth and marriage certificates issued in Belarus must be legalised when required for the application.

Documents issued in another country may be subject to different legalisation procedures.

Translation requirements

Documents in Dutch, English, German or French can be submitted.

Documents in Belarusian, Russian or another language may require a translation by a sworn translator.

Children’s passport applications

Children must attend their passport or identity card appointment in person.

For passport applicants under 18 and identity card applicants under 12, parental or guardian consent may be necessary.

If a parent or guardian cannot attend, the absent person may need to provide a signed consent form and a dated, signed copy of their identification document.

Existing passports and identity cards

Bring all Dutch and foreign passports and identity cards you possess, including expired documents.

You may be able to keep your existing passport during processing if it is still required for travel or identification.

Collecting your new document in Warsaw

The published Belarus-specific procedure allows collection of a completed passport or identity card at the Dutch Embassy in Warsaw on Monday between 9:00 AM and 12:00 PM.

Arrange collection by emailing war-ca@minbuza.nl.

Passport delivery

The Dutch Embassy in Warsaw offers passport delivery through TNT courier under the official conditions.

Courier costs must be paid when submitting the application.

Identity card delivery

Sending a new Dutch identity card is normally not possible. Confirm the available collection arrangements when applying.

Collection deadline

New passports and identity cards must be collected or dispatched within three months after notification that they are ready.

Official Passport and ID Card Guidance for Belarus

For several certificates, residents of Belarus can contact the Dutch Embassy in Warsaw without initially travelling to Poland.

Certificate of legal capacity to marry

Dutch nationals who need a certificate of legal capacity to marry can request it by emailing war-ca@minbuza.nl.

Review the eligibility and supporting document requirements before making the request.

Certificate of marital status

A certificate confirming marital status can also be requested directly from the Dutch Embassy in Warsaw.

Send your request to war-ca@minbuza.nl.

Certificate of residence

Dutch nationals who need confirmation of their residence in Belarus can request a certificate from the embassy in Warsaw by email.

If you remain registered in the Personal Records Database in the Netherlands, you may need to request the document from your Dutch municipality instead.

Certificate of Dutch nationality

The procedure for requesting a certificate of Dutch nationality depends on your individual circumstances and nationality history.

Consult NetherlandsWorldwide for the appropriate route.

Preparing supporting documents

Consular certificate requests may require evidence of identity, nationality, civil status or current residence.

Ask the issuing office whether legalisation or translation of Belarusian documents is required.

Travelling to Poland for a passport

Dutch nationals living in Belarus who need a regular passport or identity card appointment must travel to an authorised application location.

Check the applicable entry rules and the requirements for crossing international borders before booking an appointment in Warsaw.

Document legalisation

Belarusian birth and marriage certificates may need legalisation before use in a Dutch government application.

Translations by a sworn translator may also be required.

Consular fees

Fees vary according to the service and the location where the application is submitted.

Emergency travel document fees in Minsk may be paid in Belarusian rubles under the published rules. Passport fees in Warsaw follow the applicable consular fee schedule for Poland.

Urgent consular assistance

Dutch nationals requiring urgent assistance can contact NetherlandsWorldwide at any time.