Dutch Honorary Consulate in Kiel

The Dutch government lists the honorary consulate under the name Kiel, but its actual address is c/o Gebrüder Schröder GmbH, Konrad-Zuse-Ring 3, 24220 Flintbek, Germany.

Flintbek is a municipality in Schleswig-Holstein, south of Kiel. It is a different location from the centre of Kiel.

The address is confirmed by both the Dutch government and the German Federal Foreign Office. The location displayed on the Dutch government’s mission page also refers to Flintbek.

Visitors should use the full Flintbek address rather than searching for a Dutch honorary consular office in central Kiel.

Because meetings are arranged by telephone, contact the honorary consul before travelling. Confirm the date, time and where visitors should report at the company premises.

Applying for a Dutch Passport or Identity Card

Regular Dutch passport and identity card applications cannot be submitted at the honorary consulate in Flintbek.

Dutch nationals living in Schleswig-Holstein can apply at the Embassy of the Netherlands in Berlin. Other authorised options include participating border municipalities in the Netherlands and certain Dutch embassies in neighbouring countries.

Begin with the official passport and identity card application guide for Germany.

Complete a personal checklist for every applicant and application, collect the necessary supporting documents and arrange an appointment at the location you choose.

Passport and Identity Card Appointments in Berlin

The Dutch embassy in Berlin provides an online appointment system for passport and identity card applications.

Appointment availability can vary. If no suitable appointment is available, check the official system again for newly released slots or cancellations.

After booking, you will receive an email confirmation containing instructions for changing or cancelling your appointment.

Every applicant must attend in person, including children.

Documents to Prepare

Your personal checklist determines the exact documents required for your circumstances. These may include:

• A completed, printed and signed passport or identity card application form.
• Your printed personal document checklist.
• All current and expired Dutch and foreign passports or identity cards.
• Proof of residence or nationality where required.
• Birth, marriage or other civil status documents relevant to the application.
• Legalised documents or translations where applicable.
• Signed parental or guardian consent documents for minor applicants where required.
• A passport photograph meeting Dutch requirements.

If you are applying for both a passport and an identity card, book a separate appointment for each document.

Missing documents may prevent the embassy from processing your application. Review your checklist before arranging travel from Schleswig-Holstein to Berlin.

Proof of Residence in Germany

Depending on your situation, you may need to show evidence of your legal residence and nationality.

For adult applicants, NetherlandsWorldwide identifies a recent extended German registration certificate, known as an erweiterte Meldebescheinigung, as an acceptable document.

The certificate should include nationality information and be no more than one year old.

Requirements for children and applicants with multiple nationalities may differ. Follow your personal checklist rather than assuming every applicant needs the same documents.

Applying at a Dutch Border Municipality

Dutch nationals living abroad may also apply for a passport or identity card at a participating Dutch border municipality.

For some residents of Schleswig-Holstein, this option may be convenient when combining the application with another visit to the Netherlands.

Each participating municipality sets its own appointment arrangements, fees and document collection procedures.

Check your eligibility and the chosen municipality’s instructions before travelling.

Collecting Your New Passport or Identity Card

After the embassy in Berlin has processed your application, you will receive an email when your document is ready.

The published document collection hours are Monday to Thursday, 13:30–15:00.

You must make an online appointment to collect the document.

Check public holidays and embassy closing dates before travelling.

Your new passport or identity card must be collected or arranged for eligible delivery within three months of notification. Documents not collected within this period are destroyed.

Passport Delivery to Schleswig-Holstein

If you apply for a new passport at the embassy in Berlin and do not live in the immediate vicinity of Berlin, you may be able to receive your passport by registered mail.

The embassy uses Deutsche Post and registered delivery with acknowledgement of receipt, called Einschreiben Rückschein.

To request delivery, bring the completed consent form for shipment of travel documents and a label with your name and postal address to the application appointment.

If you do not have an address label, the embassy can provide one.

When you choose postal delivery, the document being replaced is invalidated during the application process.

Consider your travel plans carefully before selecting postal delivery because you may temporarily have no valid passport.

Postal Delivery of Dutch Identity Cards

The embassy’s delivery conditions for Dutch identity cards differ from those for passports.

If you apply in Berlin, do not live near Berlin and do not have a Dutch citizen service number (BSN), your new identity card may be eligible for registered postal delivery.

If you have a BSN, you must collect the new Dutch identity card in person.

The relevant consent form and address label are required for eligible shipments.

Legalisation of a Signature

If you need your signature legalised for an official document, NetherlandsWorldwide provides an appointment procedure at the embassy in Berlin.

Bring valid identification and the document for which legalisation is required, along with any other material specified in the official instructions.

Legalisation confirms the authenticity of the signature; it does not certify that the document’s contents are correct.

The honorary consul in Flintbek does not offer this formal consular service.

Legalisation of an Identity Document Copy

The embassy in Berlin can also provide an officially legalised copy of an identity document through the relevant appointment procedure.

Check whether the organisation requesting the copy requires a specific format, and bring the original identification document.

A legalised copy is not a substitute for an original passport or identity card.

Certificates of Life

Dutch nationals living in Germany may need a certificate of life for pension, benefit or other administrative purposes.

NetherlandsWorldwide provides an appointment procedure for this service at the embassy in Berlin.

In some circumstances, a local German authority may also be able to sign or stamp an appropriate certificate of life.

Confirm which form and issuing authority the requesting organisation will accept before arranging an appointment.

Certificates of Marital Status and Legal Capacity to Marry

Some Dutch consular certificates can be requested by email without an initial visit to Berlin.

These include certificates of marital status and legal capacity to marry, subject to the official requirements.

Email bln-ca@minbuza.nl and follow the instructions for the certificate you need.

These certificates are not issued by the honorary consul in Kiel or Flintbek.

Legalisation of German Documents

Certain official German documents can be used in the Netherlands without an apostille or other legalisation.

Examples include German birth, marriage, divorce and death certificates, as well as multilingual extracts from civil status records.

Documents written in German generally do not require translation solely because of their language.

Different requirements may apply to other document types. Always check the receiving authority’s instructions before arranging an apostille or translation.

Visa Applications

The honorary consulate does not accept visa applications.

Visa procedures depend on nationality, travel purpose, destination and the applicant’s existing immigration status.

For short-stay Schengen visa and airport transit visa procedures in Germany, consult the official NetherlandsWorldwide appointment information. The relevant instructions direct applicants to the Embassy of Luxembourg in Berlin.

Other visa categories may follow different procedures.

Use the official appointment guide for Germany before arranging an application.

The official consular district is Schleswig-Holstein, excluding the districts of Pinneberg, Stormarn and Herzogtum Lauenburg.

Areas Covered by the Kiel Honorary Consulate

The district includes those parts of Schleswig-Holstein that are not assigned to the Dutch honorary consul in Hamburg.

This includes the city of Kiel and the municipality of Flintbek, where the honorary consul’s office is located.

Areas Assigned to the Hamburg Honorary Consulate

The following three Schleswig-Holstein districts are explicitly excluded from the Kiel district:

• Pinneberg
• Stormarn
• Herzogtum Lauenburg

The Dutch government’s Hamburg honorary consul listing includes these districts within Hamburg’s representative area.

People living or working in the three excluded districts should therefore consult the Hamburg honorary consul for relevant regional representative matters.

Geographic honorary consular responsibility does not determine where passport or identity card applications must be submitted. Formal consular applications follow the separate NetherlandsWorldwide procedures.